The Treasury, New South Wales,

Sydney, 12th April, 1932

SUBJECT: Collections and expenditure– Procedure to be followed.

Will you please instruct your departmental officers and officers of your sub-departments, and other collecting officers, including industrial undertakings to–

(1) Refrain from meeting any Governmental expenditure by the drawing of cheques until further advised.

(2) Hold all moneys collected coming under their control until forwarded as mentioned hereunder.

(3) Under no circumstances to pay receipts into any bank.

(4) All collections to be made in cash or, if in any case it is necessary to take a cheque, such cheque must be cashed, if practicable, or, if the cheque or cheques cannot be cashed, such cheques must be "bearer" cheques made payable to "cash" or to a number, and crossed.

Cheques with specific crossings must not be accepted.

On no account must a cheque be officially marked either by stamp or otherwise.

(5) All cash and cheques collected to be delivered to the Treasury, either direct or to the departmental head office. Banks must not be used for this purpose, but safe and suitable arrangements should be made for forwarding cash and cheques to the Treasury. For this purpose, it is suggested that it may be possible to use the organisation of the railways.

For the information of the departments, it might be stated that value envelopes may be obtained from the railway stations, and, where the money is remitted through the railways, such envelopes containing the remittances should be addressed to the head office of the department or to the Treasury, full details of the collections to accompany the remittances. The Transport Commissioners have undertaken to facilitate arrangements through their organisation for the remittance of cash to the Treasury.

(6) Immediate action in this connexion is necessary.

C.R.CHAPMAN,

Under-Secretary.